Planning a Meeting
Benefit from the knowledge and years of experience of the experts at the Bern Convention Bureau. The team offers professional, competent, objective and free consulting and support in everything from the planning to the completion of your event. We will put you in touch with the right people, venues and hotels, take charge of the registrations, organize arrivals and transfers and offer professional support from A to Z. With the help of the team at the Bern Convention Bureau, the event is sure to become a success!
Clear COVID cancellation policy
Are you looking forward to the next face-to-face meeting with your colleagues or your network? But these uncertain COVID times are keeping you from booking a venue too far in advance because cancellations can cause fees and we don’t know when non-virtual meetings will be possible again? Don't worry, the Bern Convention Bureau has worked out accommodating COVID-19 cancellation conditions for you in close cooperation with various conference hotels and venues.
- Valid only for corporate meetings of up to 30 people, for room rent, basic equipment on site and catering
- Applicable to all confirmed and new bookings up to and including the implementation date of 31 July 2021
- Free cancellation up until five workdays before the meeting if it has to be cancelled due to COVID-related restrictions, i.e., prolongation of the currently implemented measures of the federal government or the canton of Bern or tightening of the measures since booking
- Virtual and hybrid meetings are excluded from this arrangement.
* projector, screen, microphone
BERNEXPOThe countless ways to combine inside and outside spaces make BERNEXPO the ideal location for any event.Venue FinderBERNEXPOMore
Best Western Plus Hotel Bern****The hotel’s historic façade conceals a modern interior with seven congress and conference rooms of varying sizes – and right in the heart of Bern’s Old Town.Venue FinderBest Western Plus Hotel Bern****More
Gurten – Park im GrünenAt 858 metres above sea level, surrounded by nature yet close to the city, stands the catering and event venue Gurten – Park im Grünen.Venue FinderGurten – Park im GrünenMore
Hotel Schweizerhof Bern & Spa*****SCentrally located right by Bern’s main station, the Hotel Schweizerhof Bern & Spa, with its modern infrastructure, is the perfect seminar and conference hotel. Its 160-year history makes the five-star hotel the Federal City’s most well-established and venerable accommodation.Venue FinderHotel Schweizerhof Bern & Spa*****SMore
Kursaal Bern / Swissôtel Kursaal Bern****SBe it for seminars, banquets or meetings – this modern four-star venue offers the largest selection of conference and convention rooms in Bern.Venue FinderKursaal Bern / Swissôtel Kursaal Bern****SMore
Hotel Bellevue Palace*****SThe official Guesthouse of the Swiss government in the heart of the city of Bern and only a few minutes walk from Bern train station offers an ideal ambience for small meetings to large events. More than 150 years of Swiss history, spacious and bright infrastructures make your meeting an unforgettable experience.Venue FinderHotel Bellevue Palace*****SMore
Zentrum Paul KleeEvents held at this vibrant art and culture center give free rein to participants’ creativity. In addition to the world’s most extensive Klee collection, the center also offers seminar and banquet facilities and an auditorium for conventions and concerts.Venue FinderZentrum Paul KleeMore
Casino BernWhere culture meets fine cuisine: This recently renovated Baroque-style society house in a prime location between the Zytglogge (Clock Tower) and Bern Minster is the ideal venue for events of all kinds.Venue FinderCasino BernMore
Holiday Inn Bern Westside****Have you ever wanted to relax in a spa after a business meeting? The Holiday Inn Bern Westside offers 144 modern rooms, professional meeting infrastructure and access to the Bernaqua waterpark and wellness spa.Venue FinderHoliday Inn Bern Westside****More
Hotel Ambassador****Set in quiet and green surroundings, but still only a seven-minute streetcar ride from the city centre – the reasonably priced four-star hotel is the perfect venue for seminars and banquets.Venue FinderHotel Ambassador****More
Sorell Hotel Ador***Be it on foot, by public transport or by car, the three-star hotel is easily accessible and offers state-of-the-art event infrastructure.Venue FinderSorell Hotel Ador***More
Stadthaus Burgdorf****This classified seminar hotel, occupying the former town hall dating from 1750, successfully combines tradition and modernity and offers a unique backdrop for successful events.Venue FinderStadthaus Burgdorf****More
Hünigen Castle****A convention centre filled to the brim with history and inspiration: the 16th-century estate 20 kilometres from the city of Bern offers exclusive castle gardens, large rooms and a great eye for detail.Venue FinderHünigen Castle****More
An overview of our services
All services are tailored to your needs, and many of them are free of charge:
- Option A: free of charge
- Option B: CHF 35.00 (excl. VAT) per registered person
- Option C: CHF 50.00 (excl. VAT) per registered person
Services Option A Option B Option C Hotel reservation ✓ ✓ ✓ Reservation of the venue and
✓ ✓ ✓ Reservation of the transfers and
✓ ✓ ✓ Registration by category - ✓ ✓ Compilation of a list of participants - ✓ ✓ Organizing the details of the transfer
and/or complementary activities
- ✓ ✓ Collection - - ✓ Itemized billing - - ✓
You will receive a personalized, free offer for your next meeting in Bern. The team at the Bern Convention Bureau will advise you in choosing a suitable venue and complementary activities, check availabilities and compile a detailed offer including prices and possible dates. If desired, we will gladly arrange a personalized tour of the destination Bern for you.
Are the participants of your event spending the night in Bern? The Meeting Team at the Bern Convention Bureau can help you make the hotel reservations.
When it comes to the booking of the hotel rooms, you can choose from two options:
Make it easier for the participants to find a hotel room by putting a booking link on your website. The participants book their own rooms (with the credit card as a guarantee) and pay for them once they’re there. The team at the Bern Convention Bureau takes care of the room quota and regularly informs you about the online bookings and the current room quota. There are no financial risks for you if rooms are not booked.
You are in charge of the room quota and send us a list of participants. We contact you one day ahead of the deadline and inform you about the cancellation policy. You can choose how many rooms you would like to keep in the quota and which rooms should be cancelled.
There are two payment options for option 2:
- The entire costs are payed in advance by the first deadline (30 days before the event). All invoices will be sent as early as possible. Changes can be credited or invoiced, respectively, after the event. We reserve the right to cancel booked services if the advance payment is not transferred by the set deadline.
- All costs for the overnight stays are settled at the hotel before departure, your credit card is used solely as a guarantee for the hotel. The hotel is entitled to charge accommodation costs to the indicated credit card in the case of late cancellations or non-appearance.
The team at the Bern Convention Bureau works with the web-based event and meeting management software “e-vent 6” and can take the participant registration for the entire event, including complementary activities, off your hands. All you need to do is to add the link provided by us to your website, and interested parties can start registering.
Demo version of the registration link
Getting to the event quickly and comfortably: To make sure your event goes just as planned, we will take care of organizing all transfers. Be it for an excursion or for getting to the meeting – the Bern Convention Bureau works with local companies and guarantees comfortable and safe trips, no matter the group size. By the way: If desired (and for a fee), VIP guests are picked up directly from the aeroplane on the runway at Geneva, Basel, Zurich and Bern airports. We guarantee a discreet arrival at the airport.
Your contacts for meetings in Bern
You might also like
Venue FinderWhether you prefer the hustle and bustle of the city or a quiet, rural setting – Bern has the perfect location for any event, from classic hotels for seminars to modern event spaces to historic castles to terraces with a view of the Bernese Alps.Venue FinderMore
Team Events & Social ProgramsWhether you prefer cooking together over an open fire, solving clues on a scavenger hunt or a city tour on a scooter – we have the suitable activities to accompany any event. Our fun and exciting excursions will take you to mountain-tops, across lakes or around the city.Team Events & Social ProgramsMore
Incentive TravelReward your exceptional employees and customers with an unforgettable trip to beautiful Bern.Incentive TravelMore
For Congress PlannersFrom candidacy to completion: the Bern Convention Bureau supports you in the planning and organization of your congress.For Congress PlannersMore